The Financial Months function of the Lookup Tables section on the Datawarehouse tab of the Admin Page is available for Administrators to manage Financial Month Codes which are the foundation for the Financials and Task Estimating modules.  The Financial Months function represents the Financial Calendar for the Contract.


Administrators can add, edit and delete Financial Months using this function.


Availability

Only users with the Portal Administrator or Financials Administrator permission will have access to this function.


Navigation

Admin > Datawarehouse > Lookup Tables > Financial Months


Financial Month Maintenance Functions

The following functions are available when performing Financial Month Maintenance



Properties of a Financial Month

A Financial Month contains the following editable properties:


  • Financial Month Code
  • Start Date
  • End Date
  • Contract Year (numeric value, usually starting with 1)
  • Contractor Fiscal Year
  • Contractor Financial Month Code
  • Agency Fiscal Year
  • Working Days
  • Working Hours
  • Productive Days
  • Productive Hours
  • Financial Month Group 1
  • Financial Month Group 2
  • Financial Month Group 3
  • Financial Month Group 4
  • Financial Month Group 5


The Financial Month Code List

The Financial Month Code List displays the Financial Month Codes that are defined for the iSite License.  The list will display the following information:


  • Financial Month Code
  • Date Range
  • Contract Year
  • Contractor Fiscal Year
  • Contractor Financial Month
  • Agency Fiscal Year


How to Use the Financial Month Code List

  1. Click on the Financial Month Code in the list of the Financial Month you would like to edit.
  2. Click the Financial Month Code column header to sort records by Financial Month Code.


Filtering the Financial Month Code List

  1. To narrow the list results, enter a value in the Search box on the Toolbar then click the icon or press the Enter key. 
  2. Click the icon in the Search box to remove the filter.


Adding a New Financial Month

  1. Click the Add New Record button in the toolbar.
  2. Fill in the appropriate information in the Properties section of the page.
  3. Click the Save Record button to create the new record, click the Save and Add Another to create the new record and stay on the screen to add an additional record or click the Cancel button to abort the creation process.


Editing an Existing Financial Month

  1. In the Financial Month Code List, select the record to be edited by clicking the Financial Month Code.
  2. Fill in the appropriate information in the Properties section of the page.
  3. Click the Save Record button to update the record or click the Cancel button to abort the editing process.


Deleting Financial Months

Deleting a Financial Month is a permanent change and cannot be reversed.  Proceed with caution.


Deleting a Financial Month

  1. In the Financial Month Code List, select the record to be deleted by clicking the Financial Month Code.
  2. Click the Delete This Record... button in the toolbar.
  3. In the confirmation message pop-up, click the OK button to permanently delete the selected record or click the Cancel button to abort the deletion process.


Deleting Multiple Financial Months

  1. In the Financial Month Code List, click the check box next to each record that you want to delete.
  2. Click the Delete Selected Records... button in the toolbar.
  3. In the confirmation message pop-up, click the OK button to permanently delete the selected records or click the Cancel button to abort the deletion process.


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